Contract Supervisor - Transport and Materials Handling - Mozambique

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RESPONSIBLE FOR: Fleet Controller and Drivers
REPORTS TO: Contract Manager
Ensure kilometres travelled are monitored on a daily basis according to the fuel issue system.
Monitor and analyse overtime trends, allowances, and payments to minimize costs
Measure the level of vehicle utilization constantly against parameters of the contract and take timeous action to either remedy sub standard performance, or improve existing levels
Ensure that scheduling is done including routing and scheduling requirements, documentation control, vehicle security and vehicle maintenance
Ensure that the Schedule maintenance schedule programme for contract vehicles is monitored and corrective action is taken if vehicles are not available timeously
Ensure Pre-trip and post-trip vehicle inspection procedures are conducted
Inspect the condition of vehicles and loads daily to ensure good safety and housekeeping practices
Liaise with Workshop staff in the event of delays of serviced vehicles
Ensure maintenance costs are kept to a minimum by ensuring that vehicles are serviced regularly
Report Vehicle defects immediately
Ensure accident reports are accurate and concise
Maintain an accident report keeping system in such a manner that accident frequency, cost trends, discipline and training needs are recorded
Ensure housekeeping audits are conducted regularly and corrective action is taken if required, This includes the condition of vehicle, appearance of drivers, appearance of offices
Ensure Safety audits are conducted regularly on all facets and corrective action is taken if required.
Ensure the reporting on Safety is done accurately and timeously according to Company Procedures & Standards.
Ensure that Pre-trip inspections are carried out properly
Check the Validity of licenses and transport permits are checked prior to dispatching a vehicle
Prepare Load papers and checked prior to dispatching and including Trip sheets and vehicle files
Ensure drivers are briefed on aspects including documentation, economic and defensive driving standards, fuel consumption, route, delays and vehicle defects
Ensure that drivers are debriefed on return on certain aspects
Including documentation, driving technique, unauthorised stops and routes, kilometres travelled, fuel drawn, operational problems, standard trip time vs. actual trip time
Collect and check all documentation after the completion of a trip
Ensure Information is accurately recorded in a computerized vehicle register after completion of a trip.
Report unresolved queries to Management Measures fuel accurately on a daily basis by recording fuel in relation to kilometres travelled
Calculate Driver wages and subsistence allowance payments timeously and submit to the wages clerk
Provide quality service to the customer and ensure the monitoring critical performance areas and take timeous corrective action if required
Report instances of poor and/or excellent customer relationships to Management on an ongoing basis
Quality of service provided is audited through personal interaction with the customer on an ongoing basis and timeous corrective action is taken when required.

Key Skills
Labour Legislation
H. R. policies and procedures
Recognition and procedures agreement
National Bargaining Council agreements
The relevant Road Traffic legislation
Operational systems and procedures
Reporting procedures
Health & Safety legislation and procedures
The relevant computer software
Planning
Organising resources
Controlling utilization of resources and operational activities
Report writing
Motivating employees
Coaching skills
Counselling skills
Communication skills
Managing performance
Handling conflict
Valuing diversity
Building & maintaining relations
Handling complaints/incidents
Pursuing learning opportunities and self-development
Time-Management