Personal Assistant to Managing Director - Harare,Zimbabwe
- Harare, Zimbabwe
Job Details
| Job ID: | #17874 |
| Job Location | Harare,Zimbabwe |
| Company Type | Retail |
| Job Role | Personal Assistant to Managing Director |
| Joining Date | ASAP |
| Employment Type | Full Time |
| Monthly Salary | Negotiable |
Preferred Candidate
| Career Level | Entry Level |
| Years of Experience | 7 |
| Residence Location | Harare,Zimbabwe |
| Gender | Not Specified |
| Nationality | Zimbabwean or Permanent Resident |
| Degree | Related qualification |
Job Description
Responsibilities
To provide administrative and business support to the Managing Director.
Arranging and diarising meetings and appointments for the Managing Director.
Typing of correspondence for Managing Director and all other documents pertaining to the office.
Maintaining a reliable filing system.
Receiving and making calls for the Managing Director.
Receiving and attending to customers and visitors for the Managing Director.
Organising meetings and refreshments for the office.
Attending to queries pertaining to Managing Directors office in their absence.
Arrange hotel bookings and travel arrangements for Managing Director and staff undertaking international travel.
Assist in the general upkeep of the Managing Directors house.
Despatch all documents to be sent by courier.
Make travel and hotel arrangements for members of staff and international visitors into Zimbabwe.
Coordinate arrangements for seminars, conferences and functions involving regional counterparts.
Ensure timely payment for all Administration related goods and services.
ACCOUNTABILITIES
Support the CEO by providing a high standard of personal executive level assistance to meet the needs of the Managing Directors objectives, including a significant amount of diary management, setting up meetings, hospitality, travel and visa arrangements worldwide.
Support the Managing Director as required with setting up meetings, drafting agendas, taking minutes at meetings, circulating papers
.
Work closely and provide proactive support to the Managing Director, including administrative support, travel arrangements, processing expenses, visa applications, greeting visitors and ensuring the consistent application of all company policies and procedures.
Process Director diaries and holiday requests and absences with high levels of attention to detail.
Comply with data protection legislation, manage company files and filing (both electronic and hard copy) confidentially, archiving or disposal of documents when appropriate.
Key Skills
Efficiency
Discretion
Flexibility
Proactive
Organised
A Good Communicator.
Required Skills
Minimum 7 years experience working in a similar position
Proficiency in Microsoft Excel, PowerPoint and Word
Ability to speak French, an added advantage
Additional Requirements
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