Bookkeeper - Lusaka - Lusaka, Zambia

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Update Cash Book Daily
Maintain Accounts Receivable Function:
Daily Invoicing
Send Statement to customers bi - monthly
Follow up on overdue accounts
Attend to customer queries
Open new customer accounts
Maintain Accounts Payable Function:
Prepare Landed Cost Calculator for imported goods and create matching Purchase Orders
GRV goods and capture matching invoice
Capture local supplier invoices
Capture monthly invoices from USA and SA
Reconcile accounts as needed
Capture Pettycash expenses and ensure account in Palladium matches to physical cash on hand.
Prepare VAT Reconciliation and do the submission to Revenue Services (Critical requirement - person must have solid experience more than 3 years).
Annual Tax returns
Prepare stock count documentation and capture any gains and losses.
Record keeping:
Ensure traceability of all book entries to matching paperwork e.g. Every invoice has a matching picking ticket and signed delivery note, all petty cash expenses have receipts, customer credit application forms are completed with supporting documentation and kept in a safe location etc.
Generate monthly financial statements, including cash flow, P&L statements and balance sheets
Prepare quarterly reports
Work closely with colleagues and third parties in Zambia and South Africa; Accounting Firm, Company Auditors and Clearing Agents
Bring in stock accurately using cross-border documentation
Support the General Manager with all enquiries relating to the books
Assist with website administration and stock / pricing updates for Online Store
Other administrative duties as required – this role is likely to evolve as the business grows…

Key Skills
Strong knowledge of generally accepted accounting principles
Proficiency in Microsoft Office
Strong understanding of tax, VAT and cash flow computations